Finance Committee Minutes

Meeting date: 
Tuesday, January 21, 2020
Town of Shirley

FINANCE COMMITTEE

7 KEADY WAY – SHIRLEY, MASSACHUSETTS - 01464-2812

Tuesday, January 21, 2020

Location: Town Hall, Conference Room 2

Amended Meeting Minutes Submitted by: Aubrey Thomas

 

  1. Meeting convened at 7:00pm.
    1. Announced that the meeting was being recorded and may be shown live on the local broadcast channel by Shirley Media and recorded for internet access.
    2. NOTE: Any audience member recording or video-taping must notify the chair.
  2. Members present
    1. John O’Keefe, Chair
    2. Brian Hildebrant, Vice Chair
    3. Aubrey Thomas, Secretary
    4. Diane Parker
    5. Bruce Somes
    6. Jason Beauvais
  3. Members not present
    1. Mike Swanton
  4. Other Attendees
    1. Michael McGovern, Town Administrator
    2. Heather Varney, Town Accountant
    3. Michael Gibbons, Executive Assistant
  5. Review and Approve Prior Meeting Minutes
    1. Diane Parker moved to approve the October 22, 2019 meeting minutes, Brian Hildebrant seconded, all approved.
    2. Diane Parker moved to approve the November 12, 2019 meeting minutes, Brian Hildebrant seconded, all approved.
  6. Town Manager’s Report: Update on Contract Negotiations and Ambulance Enterprise Fund issues
  7. Town Accountant’s Report:
    1. First Six Months YTD Financial Report [Revenues and Expenses]
      1. Documents submitted:
        1. Expense sheet for general fund and enterprise funds
        2. Revenue sheet for general fund and enterprise funds
        3. Proposed Fund Balance and Fund Availability Report
        4. Five Year Capital Improvement Plan
        5. Town of Shirley FY2021 Capital Request Forms
      2. Total General Fund YTD Expenses is ($6,984,355.74)
      3. Total Sewer Enterprise YTD Expenses is ($972,500.36)
      4. Total Ambulance Enterprise YTD Expenses is ($77,262.95)
      5. Total SW&R Enterprise YTD Expenses is ($155,083.43)
      6. Total YTD Expenses is ($8,189,202.48)
      7. Total YTD Revenues is $7,553,407.12
      8. Total YTD Sewer Enterprise Revenue is $1,246,459.46
      9. Total YTD Ambulance Enterprise Revenue is $233,391.63
      10. Total YTD SW&R Enterprise Revenue is $47,465.00
        1. Lower revenue amount mostly due to October-December bills not having been mailed yet
      11. Heather Varney presented proposed fund balance and fund availability report for the period of 7/1/2019 to 12/31/2019
      12. The total FY20-FY24 Capital Plan amounts:
        1. FY20: $577,023
        2. FY21: $304,305
        3. FY22: $213,356
        4. FY23: $411,087
        5. FY24: $342,306
        6. Total 5 Yr CIP Plan: $1,848,078
      13. Confirmed with accountant that the Town Meeting will be May 11, so the Warrant must be approved by April 13. It must be posted by Thursday, April 9th.
    2. FY 21 Budget Schedule and Process
    3. Proposed dates for budget reviews:
      1. Police: February 4
      2. COA & Veterans: February 6
      3. Fire/Ambulance: February 11
      4. Town Revenue: February 13
      5. Schools: February 25
      6. DPW: March 5
      7. BOH: March 10
      8. Conservation Commission: March 12
      9. Library: March 17
      10. Sewer: March 19
      11. Administrative: March 24
  8. Update on involvement with Marijuana Subcommittee fiscal matters
  9. Next Meeting
  10. Questions
  11. Meeting was moved to adjourn by Diane Parker, seconded by Brian Hildebrant at 8:22pm.   

 

 *FOR SIGNED MINUTES, PLEASE SEE TOWN CLERK*

 

John O’Keefe, Chair

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Brian Hildebrant, Vice Chair

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Aubrey Thomas, Secretary

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Diane Parker

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Bruce Somes

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Jason Beauvais

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